Monitoring Expenses Your expenses will be controlled
through:
- the initial negotiation of a facility contract
- supplier negotiations · calculated food
and beverage ordering
- carefully monitored food and beverage guarantees
- bill review
- managing attrition fees
- Conduct or assist with the pre-convention meeting
- Check the arrival and delivery of shipments
- Assist in the office set-up
- Conduct personnel briefings with suppliers (destination
management company, general service contractor, florist, photographer,
security, etc.)
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- Provide updates on guarantees and attendee
counts to hotel and suppliers
- Monitor staffing levels of the hotel's front
desk for maximum service
- Verify accurate meeting room sets
- Meet with speakers to ensure their needs are
fulfilled
- Check transportation timeliness
- Supervise the correct placement of buffets and
bars for smooth traffic flow during events
- Control costs through monitoring and inventorying
food and beverage events (continental breakfasts, coffee breaks,
receptions, etc.)
- Review banquet checks and supplier invoices
for accuracy
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